Job Code: TFT-OTH-299
Position Type: Full Time
Department: Other
Location: Bangalore

CLIENT PROFILE

Our client offers a culture that is all about innovation and winning. It challenges you and brings out the absolute best out of you. The dynamism here is such that it brings out the next level in you, unleashing your true potential much more than you have ever imagined. This will eventually turn you into a high-performer who is full of ideas, solutions and unmatchable confidence. 

Our client is India's No 1 Property Site and has been adjudged as the most preferred site in India, by independent surveys. We provide a platform for buyers & sellers to locate properties of interest & source information on real estate that can be of use to all.

Role and Responsibilities
  • Assisting the CEO with daily administrative duties and completes a broad variety of administrative tasks (calendar of appointments, completing expense reports, composing & preparing correspondence, arranging complex and detailed travel plans, itineraries, agendas and compiling documents for meetings).
  • Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.
  • Travel bookings, arrangements wrt to CEO movement and coordination with related parties to ensure all the requirements are complete before time and seamlessly.
    Assistance to senior leadership on making travel and other related arrangements.
  • People & Process Management:
    - Develop and maintain processes for support staff (Engineering and Soft services) to ensure the services are delivered seamlessly to the end users.
    - To ensure knowledgeable and well motivated team is deployed on site.
    - Manage and coordinate different tasks between different business units.
  • Stakeholder Management:
    - Proactively engage stakeholders to ensure that on site expectations are met.
    - Build and develop effective stakeholder relationships across multiple levels of the organization.
    - On-site key point of contact for Admin related queries/concerns within the region.
  • Contracts Management:
    - Plan and manage all contracts to ensure that they are professionally delivered at the right costs.
    - Ensure expiry of contracts are well-monitored and re validations are initiated beforehand.
    - Ensure contracts/vendors are continually assessed to deliver best value.
    - Negotiate contracts to optimize delivery and cost saving Manage contractor and vendor relationships.
    - Procurement & Vendor Management.
  • Finance Management:
    - Verify payment and invoicing for respective services.
    - Prepare and track facility budget.
    - Develop and implement cost reduction initiatives.
    - Ensure financial processes are adhered to.
  • Health & Safety Management:
    - Ensure the provision of a safe working environment.
    - Advise on and monitor energy efficiency.
    - Oversee environmental health and safety.
    - Respond to facility and equipment alarms and system failures.
    - Ensure compliance with statutory regulations on fire, health and safety standards.
Qualifications:
  • Degree Diploma in Hotel Management + 02 to 05 experience in Admin & facilities management as well as executive assistant to CXOs.
  • Has background and experience working in service industry and handling multiple branches.
Skills:
  • Should have directly handled calendars of CEO or CXOs.
  • Should have a basic understanding of managing CEO office like coordination with other departmental heads, conducting senior level meetings, collation of reports etc.
Additional Notes

  • Strong communicator - Good presentation skills and possesses strong verbal & written communication skills (English, Hindi & local language), also an active listener.
  • Self-motivated; confident & energetic.
  • Ability to effectively deal with stressful situations.
  • Flexible - able to adapt to rapidly changing situations.
  • Strongly goal-oriented - able to focus on meeting all performance targets.
  • Is a team player - able to cooperate and work well with others to meet targets.
  • Proven ability to initiate and follow through with improvement initiatives.
  • Should be honest and trustworthy.
  • Open to new ideas & willing to challenge status quo.

CTC Range

8 Lpa

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